Meetings and conferences are essential to running and growing a business. However, they can be wasteful events. On Monday, April 22, hundreds of thousands of people across the globe will celebrate the 49th annual Earth Day, pitching in to clean up local roads and waterways, abandoned parking lots and city parks in what has become an annual rite of spring. To honor Earth Day, The Hyatt Regency Monterey is sharing some great green tips for companies who often organize offsite meetings and conferences.

Follow these steps to reduce the environmental impact of your event and unnecessary meeting expenses.

1. Plan Ahead. Surprises are lots of fun, but not for meetings. Provide us with your meeting info and event orders 10 days in advance to reduce the use of last-minute resources.

2. Please Recycle. Commit to using the recycling bins provided by the hotel at all functions, meetings, offices and guest rooms – making it easy to be green. Recycling services vary by property.

3. Print local. It's better to print it there than bring it there. It's even better to print on recycled paper – we're here to help you coordinate all your printing needs and will provide you with a list of recommended environmental printing services.

4. Ship Less. Shipping meeting materials wastes fuel, paper, plastic, energy and water. So, no more than one pallet of materials can be shipped to the hotel for each 100 rooms occupied and no more than ½ pallet going home.

5. Take what you need. Rather than handing out pens and note pads, place all meeting materials in a central location so meeting attendees can take only what they need.

6. Ban the bottle. Drinking lots of water is good. But not from a plastic bottle. Instead, use reusable bottles and refill at conveniently located filtered water stations.

7. Waste not. While we're at it, let's eliminate the use of other disposable products at meetings. Exceptions can be made for Boxed meals and poolside service.

8. Keep it comfy by setting reasonable meeting temperatures. Set the meeting room temperature at an agreed-upon number and keep it there. Not too hot, not too cool is just right.

9. Eat Local. Don't think of it as just a meeting, think of it as chance to sample the local flavor. Our seasonal banquet menus feature locally grown and sourced products.

10. Use Recycled Products. Your ideas will look just as smart on 100% recycled paper. Other items, such as menus and pens should have at least some recycled material too.

11. Provide linen-less tables.

Nestled in 22 acres of soaring Monterey Pines, the Hyatt Regency Monterey Hotel & Spa on Del Monte Golf Course is a destination resort providing the discerning traveler the quintessential Monterey experience. With its warm, contemporary ambiance, elegant furnishings and convenient amenities, the hotel offers both leisure and business travelers a Northern California respite of unmatched serenity and comfort. Features include 550 guestrooms including 32 suites, and the President’s house, TusCA Restaurant, Knuckles Sports Bar, Fireplace Lounge, a 2,000 square foot fitness facility, tennis courts, pools and whirlpools.

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@YvonLux is a marketing CEO and founder of VANT4GE, LLC who is also a social and beauty influencer, Yvon Lux. She is also a published blogger and editor for her Apple News channel.

The young female founder has been featured in the Los Angeles Times, Orange County Register, Modern Luxury Magazine, and various other media outlets. Connect with her on Instagram and subscribe to her channel!